Your complete checklist for moving office

Moving office and starting a whole new chapter of your business can be exciting, but it’s not a decision that should be made lightly. Make sure you take plenty of time to find the office of your dreams that ticks all your boxes and meets all your requirements.

Once all that’s all finalised, it’s time to start preparing for the big moving day. It’s never too early to start planning and you can never go into too much detail. Take every eventuality into account and nothing will surprise you; your move will go smoother than you ever could have hoped for.

Two months plus

  • Get accurate and final measurements of your new office space
  • Finalise design and layout of your office
  • Finalise new furniture orders
  • Get in touch with utility companies to arrange any new lines, including a commercial gas meter, and electricity

One month

  • Contact removal companies and start getting quotes for the big day
  • Check with your management company to see if they are handling security. If not, arrange for a security company to take a look and survey your new office
  • Check with your furniture order to ensure it’ll be delivered the week before you move in
  • Organise new phone lines and an internet connection

Three weeks

  • Tell all your existing suppliers that you are moving and cancel and transfer every service that comes to your office including water coolers, cleaners and subscriptions
  • Place orders for new stationary that includes your new address

Two weeks

  • Have your new internet and phone lines installed while your new office is still empty
  • Set up forwarding telephone numbers, unless your telephone provider can transfer it
  • Send out notifications for change of address to customers, clients and suppliers
  • Set up a postal redirect for the time being from the moving date
  • Visit the office to check essential items are in place
  • Check that the bathrooms and kitchens are in full working order
  • If there is a delay between moving out and moving in, ensure secure external storage for your files and equipment is arranged

One week

  • Arrange for packing boxes to be delivered to your office. Check with your moving company to see if they offer a packing service for you
  • Move and set up large pieces of furniture e.g. desks so they can be used straight away
  • Ensure all servers are set up correctly by your IT company
  • Ensure your furniture is delivered safely and set up in the correct layout
  • Arrange for professional cleaner to clean out your old office

Moving day

  • Congratulate yourself on making it to the big day!
  • Do a final check of your old office to ensure you have taken absolutely everything with you
  • Ask every employee to test their equipment once it is plugged in










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March 13, 2018